Engineering Admin Assistant – Dubai Marriott Harbour Hotel & Suites 

Urgent Hiring by Dubai Marriott Harbour Hotel & Suites 

Join dynamic team at Dubai Marriott Harbour Hotel & Suites!

Dubai Marriott Harbour Hotel & Suites is looking for a passionate and dedicated individuals to deliver excellent service to their guests.

If you’re ready to take your career to the next level and contribute to an innovative and collaborative work environment, we’d love to have you onboard.

Apply through the Marriott Career websites Marriott Career

Duties and Responsibilities:

Administrative Support

• Maintain department files, maintenance records, equipment manuals, and other documentation in an organized and accessible manner.

• Prepare and distribute daily, weekly, and monthly reports (e.g., maintenance activities, utilities consumption, preventive maintenance schedules).

• Draft and type correspondence, memos, purchase requests, and other administrative documents.

• Handle incoming and outgoing communications for the Engineering Department.

Coordination & Scheduling

• Coordinate preventive maintenance schedules and follow up with the engineering team for task completion.

• Track work orders in the system (e.g., HotSOS or Opera) and ensure timely updates and closure.

• Schedule vendor visits, service contracts, and inspections as directed by the Chief Engineer.

• Assist in coordinating with other departments regarding maintenance requests and project updates.

Procurement & Inventory

• Prepare purchase requests and track materials, tools, and parts orders.

• Maintain inventory records of engineering supplies and equipment.

• Follow up with suppliers on quotations, deliveries, and service contracts.

• Ensure compliance with Marriott purchasing procedures and standards.

Reporting & Compliance

• Prepare energy consumption reports, maintenance logs, and monthly departmental summaries.

• Maintain records for safety inspections, permits, and certificates (e.g., fire safety, elevators, chillers).

• Support in audits by providing accurate documentation and data as required.

• Ensure adherence to hotel policies, safety procedures, and brand standards.

Guest & Team Support

• Log and monitor guest maintenance requests, ensuring prompt resolution.

• Communicate effectively with front office and housekeeping regarding room maintenance status.

• Assist the Chief Engineer in preparing duty rosters, leave schedules, and training records.

Skills & Qualifications:

• Diploma or degree in Administration, Engineering, or related field preferred.

• Prior experience in hotel administration or engineering support role is an advantage.

• Strong computer skills (MS Office, Excel, Outlook, and maintenance software such as HotSOS or Opera).

• Excellent organizational and multitasking skills.

• Strong communication and coordination abilities.

• Fluent in English; knowledge of Arabic or other languages is a plus.

• Attention to detail and ability to maintain confidentiality.