Public Relations Coordinator

The Candidate

A Driven Self-Starter, you have Excellent Communication, Leadership and Organisational Skills. As an Astute Creative and Critical Thinker, you can Conceptualise and Implement Innovative Solutions in a Fast-Paced Environment. Not even the Smallest Detail Escapes Your Keen Eye and You Execute Tasks Proactively with Precision and Finesse. A ‘Can-Do!’ Attitude Coupled with An Inherent Flair for Taking Ownership Makes You a Highly Motivated Go-Getter.

Your Outgoing and Approachable Nature enables you to Seamlessly Connect with other ‘FIVERs’ and key Stakeholders, ensuring that Their and Your Journey at FIVE is nothing short of Sensational. Joining our Public Relations Team as a Public Relations Coordinator will Empower you to deliver Exceptional Experiences across our award-winning Lifestyle Destinations. Jump on Board and Unlock your Potential in a Buzzing Environment that will take your Career to New Heights!

What We’re Looking For

• A proven track record of Executive Assistant Experience in a Luxury Hotel environment in the UAE with a solid understanding of Public Relations.
• Exceptional Time Management and Multi-Tasking skills with a Strong ability to manage Multiple projects and meet Deadlines.
• Excellent communication and interpersonal skills, leveraging strong verbal, listening and written skills to engage effectively with FIVE Tribe Members, media contacts, and stakeholders.
• A Proactive Nature, coupled with a meticulous Eye for Detail, ensuring every aspect of the Operation is curated to perfection.
• Strong understanding of Industry Regulations is beneficial.
• Computer literacy, with a mastery of Word, Excel, and Outlook, while possessing an exceptional knowledge of all Social Media Platforms.
• ‘FIVE-Styled’ Visionary thinking by finding creative solutions, while taking Ownership for all duties and tasks assigned.
• Impeccable communication skills, both verbal and written, with fluency in English (Additional languages are a Plus).
• A hands-on attitude, fuelled by a ‘Can-Do!’ Spirit.

Key Responsibilities

• Spearheads and manages all Administrative Duties related to securing Next-Level press and influencer visits across all Destinations.
• Executes all Public Relations activities with a ‘FIVE-Styled’ flair, maintaining FIVE’s signature Elegant Style.
• Curates Sensational press coverage and Meticulously maintains records of media clippings, adhering to Rigorous record-keeping processes.
• Drafts and distributes Weekly Press Alerts to keep FIVE Tribe Members informed of remarkable Media Highlights.
• Supports with the efficient distribution of Press Releases to targeted media, media agencies, and other contacts.
• Assists in organising the Public Relations server by regularly Downloading and Storing documents shared by Internal and External stakeholders.
• Maintains a Master List of media coverage secured by the in-house Public Relations team and external Public Relations agencies.
•  Collaborates with various FIVE Tribe members to curate banks of Media-Friendly imagery.
• Maintains a Comprehensive and Updated list of local and international media contacts, influencers, bloggers, and other partners to facilitate FIVE’s Disruptive Public Relations efforts.
• Coordinates with agency partners and Maintains records of all daily, weekly, monthly and annual reports.
• Provides Enthusiastic and Efficient support to the Head of Department with various administrative duties and reporting.
• Works closely with the Heads of Department and other departments to Fulfil administrative requests, including finalising contracts, invoicing, complimentary forms, and follow-ups, ensuring seamless task completion.
• Supports FIVE’s in-house Public Relations Team and fosters Consistency in both Internal and External communication across departments.
• Regularly updates the Head of Department on all operational Achievements and Key Issues, ensuring Transparent communication and alignment with FIVE’s goals.
• Stays informed about the latest Industry Trends, Music, and Best Practices, ensuring FIVE maintains its Leading position in the industry.
• Actively implements Departmental Strategies and Action Plans in alignment with the wider organisational strategy.
• Assists the Director of Public Relations in day-to-day Administrative Tasks, including but not limited to scheduling appointments, managing calendars, and organising meetings.
• Coordinates Exceptional Travel Arrangements and Accommodations for the Director as required.
• Prepares and Edits correspondence, communications, presentations, and other documents on behalf of the Director.
• Maintains and organise files, records, and documents in both physical and digital formats to ensure Sensational Record-Keeping.
• Serves as a Point of Contact between the Director and internal/external Stakeholders, demonstrating Professionalism and Discretion in all interactions.
• Conducts Exquisite research, compiles data, and generates reports as needed to support the Director’s Award-Winning Initiatives and Projects.