Job Description

Inspecting and verifying all incoming shipments against purchase orders for accuracy in quantity and quality.
Ensuring that all received items meet the hotel’s quality standards and documenting any discrepancies or damages.
Maintaining accurate records of inventory levels, performing regular stock checks, and updating inventory databases.
Properly organizing and storing items in the storeroom to ensure easy access and prevent spoilage or damage.
Keeping detailed records of all transactions, including receipts, returns, and inventory adjustments for auditing purposes.
Coordinating with various hotel departments (e.g., kitchen, housekeeping) to understand their inventory needs and ensure timely replenishment.
Communicating with suppliers regarding deliveries, returns, and any issues related to inventory.
Adhering to health and safety regulations in the storage area, ensuring a clean and safe environment.
Implementing first-in, first-out (FIFO) practices to minimize waste and ensure the freshness of perishable items.
Preparing reports on inventory usage, discrepancies, and stock levels to assist management in decision-making.
Develop and implement procedures for emergencies, such as handling hazardous materials or responding to supply chain disruptions.
Regularly assess supplier performance in terms of quality, reliability, and pricing, providing feedback for continuous improvement.

Qualifications

Understanding inventory control principles and familiarity with inventory management software and systems.
Awareness of purchasing processes, including vendor selection, negotiation, and purchase order management.
Familiarity with various types of hotel supplies, including food and beverages, cleaning products, linens, and equipment.
Knowledge of health, safety, and sanitation regulations applicable to hotel operations and inventory management.
Understanding of proper documentation practices, including invoice processing and delivery note verification.
Strong focus on accuracy when receiving goods, inspecting quality, and maintaining inventory records to prevent discrepancies.
Ability to organize and maintain the storeroom efficiently, ensuring easy access to items and effective space management.
Strong verbal and written communication skills in English

Receiving Agent