Events Planning Executive

Key Responsibilities:

• Handle event inquiries, prepare proposals, and guide clients through the entire planning process.

• Coordinate with clients to understand their objectives, preferences, and event requirements.

• Prepare detailed event orders (BEOs) and ensure timely communication with all internal departments.

• Follow up with relevant teams—F&B, Banquets, AV, Housekeeping, Front Office—to ensure event readiness.

• Conduct site inspections, showcasing event spaces and highlighting available services.

• Assist in budgeting, quoting, and ensuring events align with revenue goals.

• Monitor event setups and provide on-site support to ensure alignment with the client’s vision.

• Address last-minute changes or challenges with a calm, solution-oriented attitude.

• Maintain accurate records, contracts, and documentation for each event.

• Build strong client relationships to encourage repeat business and positive feedback.

• Support the Events Manager in implementing sales strategies and promotional activities.

• Ensure all events follow brand standards, safety guidelines, and quality expectations.

Skills & Qualifications:

• Previous experience in Events, Banqueting, Sales, or a related hospitality field.

• Strong organizational and time-management skills with keen attention to detail.

• Excellent communication and interpersonal abilities.

• Proficient in event systems, BEO creation, and hotel software (Opera, CI/TY, etc.).

• Ability to multitask and manage multiple events simultaneously.

• Creative mindset with strong problem-solving skills.

• Professional presentation and guest-focused approach.

• Fluency in English; additional languages are an advantage.