Event Cum Admin Coordinator – Velero Hotel Doha Lusail

The Event Cum Admin Coordinator is responsible for supporting the planning, coordination, and execution of events while handling day-to-day administrative tasks. The role ensures smooth event operations, effective communication, and efficient office administration.

Key Responsibilities

Event Coordination

• Assist in planning, organizing, and executing corporate, social, and internal events

• Coordinate with vendors, suppliers, and service providers (AV, décor, catering, logistics)

• Prepare event schedules, checklists, and operational briefs

• Support on-site event setup, coordination, and breakdown

• Handle guest lists, invitations, RSVPs, and event communications

• Ensure events are delivered according to brand standards and client requirements

Administrative Responsibilities

• Manage correspondence, emails, and phone communications related to events and administration

• Prepare reports, proposals, contracts, and event documentation

• Maintain accurate records, files, and databases

• Assist in budgeting, invoicing, and expense tracking for events

• Coordinate internal meetings, schedules, and office logistics

• Support procurement and inventory related to event and office supplies

Coordination & Communication

• Act as a liaison between internal departments and external partners

• Ensure timely follow-ups and clear communication with stakeholders

• Handle guest or client inquiries professionally and efficiently

Skills & Competencies

• Strong organizational and multitasking skills

• Excellent verbal and written communication skills

• Attention to detail and problem-solving ability

• Ability to work under pressure and meet deadlines

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)

• Team-oriented with a positive attitude

Qualifications

• Bachelor’s degree in Event Management, Business Administration, Hospitality, or related field preferred

• Minimum 1–3 years of experience in event coordination or administrative support

• Experience in hospitality or corporate events is an advantage

Working Conditions

• Flexible working hours, including weekends or evenings during events

• Ability to stand for long hours and manage on-site event activities